ASA Central Network

  • 1.  Conversion Hour Accumulation - Break in Service

    Posted 06-09-2020 13:44

    Hi ASA,
    Hoping for some guidance on two related items which have stemmed from an unprecedented number of layoffs/rehires of our contract employees due to COVID-19.
    1. What length of employment gap "resets" the clock when calculating hours accumulated for conversion. For example: if contract allows client to convert employee at no cost after 600 hours worked, Employee works 200 hours, is let go and then rehired, and then works 400 more hours - do the hours from the first stint of employment count towards free conversion? For what period of time do they count?

    2. Is there a standard of when free conversion should occur (time of employment) even IF total hours have not been reached. For example, if employee is working only 10 hours/week, it will take over a year for them to reach 600 hours. Is there an expectation to offer free conversion based on length of service at some point, instead of hours worked?

    I appreciate any guidance and input, thank you!


    Ruth Johnson
    Greene Resources Inc.
    Raleigh NC
    (919) 862-8602
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  • 2.  RE: Conversion Hour Accumulation - Break in Service

    Posted 06-10-2020 11:00
    1. Give the Covid circumstances I would be happy to combine and convert at the 600 total. Its in the best interest of all invooved.
    2. Regarding part time employees, use a higher markup and shorten the buyout to recover your costs quicker. It costs more from an administrate standpoint to process 8 hours as it does to process 40 (71 paychecks compared to 15). The chances of rollover are lower if you used ordinarily terms. And, I think that the cost of recruiting part time may be even more than it costs to recruit for full time. 

    My 2 cents.

    Lawrence Caldarera
    Metairie LA
    (504) 832-7237

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  • 3.  RE: Conversion Hour Accumulation - Break in Service

    Posted 06-10-2020 16:38
    I agree with Lawrence.  If you can't change the mark-up now, then just continue on until they reach the 600 hours - that is what we do.

    Julie Brown CAC, CSP
    SDI Staffing
    San Diego CA
    (619) 528-8434

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  • 4.  RE: Conversion Hour Accumulation - Break in Service

    Posted 06-11-2020 10:25
    Hi Ruth,      If its the same assignment and there is a break in service and then the work is resumed, yes we would combine hours.   If an employee was  on one assignment and then were brought back say in a totally different department for a new assignment we would not combine hours.   In that case then you would be better off not to reassign that same person and use someone different so as to avoid the predicament.    I do however consider the relationship as well so while its not typical our policies are made to be adjusted. 
    The goal is for a win-win-win    agency - firm- employee.   I hope that helps give you one perspective.

    Tracey Madden CPC, CTS
    McIntosh Staffing Resources
    Dover NH
    (603) 742-8325

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